How to filter out warmup emails in my Inbox?

During email warmup, Outboundry sends and receives automated warmup emails to help build your sender reputation.

These emails are important for deliverability—but they can clutter your inbox.

To solve this, Outboundry adds unique warmup tags at the end of every warmup email, which you can use to easily identify and filter them.

How Warmup Tags Work

Each warmup email includes two unique tags at the bottom of the message:

• Sender Tag (tag1) → Identifies the sending account

• Receiver Tag (tag2) → Identifies the receiving account

These tags are automatically appended at the end of both:

• Sent warmup emails

• Received warmup emails

Example Warmup Email

Hey there Ravi
Sending well wishes for your day
Good morning Ravindra Kumar, I hope you're having a productive day so far...
Best,
Beverly Payne
2sW*yRW0 O!8pcss9hV

👉 In this example:

• 2sW*yRW0 → Sender tag

• O!8pcss9hV → Receiver tag

These tags are unique per email account and remain consistent, making them ideal for filtering.

Where to Find Your Warmup Tags

You can view your warmup tags inside Outboundry:

👉 Email Accounts → Select Account → Warmup Settings

Why You Should Filter Warmup Emails

Filtering warmup emails helps you:

• Keep your inbox clean

• Avoid confusion with real conversations

• Automatically organize warmup activity

• Stay focused on important emails

How to Filter Warmup Emails

You’ll create a rule in your email provider using either of your warmup tags.

💡 You can use:

• Sender tag

• Receiver tag

• Or both (recommended for better accuracy)

Filtering Warmup Emails in Gmail

Filters in Gmail

Filters in Gmail

Steps:

1. Go to Gmail Settings

2. Navigate to Filters and Blocked Addresses

3. Click Create a new filter

4. In “Contains the words”, enter your warmup tag

   • Example: 2sW*yRW0

   • Or both tags: 2sW*yRW0 OR O!8pcss9hV

5. Click Create filter

6. Choose actions:

   • ✅ Skip Inbox (Archive it)

   • ✅ Apply label → “Warmup”

   • ✅ Mark as read (optional)

7. Click Create filter

Filtering Warmup Emails in Outlook

Filters in Outlook

Filters in Outlook

Filters in Outlook

Steps:

1. Go to Outlook Settings

2. Navigate to Mail → Rules

3. Click Add new rule

4. Add condition:

   • Subject or body includes → Enter your warmup tag

5. Add action:

   • Move to folder → “Warmup”

   • Or mark as read / archive

6. Save the rule

Best Practices

• Use exact warmup tags (no partial matches)

• Prefer using both tags for higher accuracy

• Avoid using generic keywords (may affect real emails)

• Create a dedicated folder/label like “Warmup”

• Periodically review filtered emails

Important Notes

• Warmup emails are essential for improving deliverability

• Filtering them does not affect warmup performance

• Tags are unique per account, ensuring precise filtering

• Tags are always present at the end of the email body

Summary

Outboundry appends unique sender and receiver tags to every warmup email.

By using these tags in your email provider filters, you can:

• Automatically separate warmup emails

• Keep your inbox clean

• Maintain focus on real conversations